Buying Administration Supervisor

Buying Administration Supervisor


We are looking to recruit a permanent Buying Administration Supervisor to work for United Pharmaceutical Distributors (UPD). The role will be based at Lea Glen, Roodepoort branch and will report to the Demand and Supply Planning Manager.


Job Education Requirements:

  • Matric
  • National Diploma in Supply Chain or similar

Job Experience Required:

  • 1 – 2 years experience in Buying enviroment preferably in the Pharmaceutical, FMCG, Retail industry
  • 1 – 2 years experience in a supervisory role
  • Administration experience and MS package proficient

Job Related Competencies:

  • Planning and organisational skills
  • Verbal and written communication
  • Problem solving and analytical thinking
  • Strategic thinking and decision making
  • Attention to detail
  • Working with People
  • Leading and Supervising
  • Writing and Reporting
  • Cope with Pressures and Setbacks



Job Purpose:

  • To lead the administrative team in the Buying Department and ensure the upkeep of Master data on products and pricing and ensure changes are executed timeously.

Job Objectives:

  • To develop and implement a plan to execute SEP pricing changes timeously to ensure that the customer base receives correct pricing from UPD. This will optimise income and ensure SEP reduction claims are executed and followed up until payment is made.
  • To ensure credit master data reflects the commercial aspects of the trade agreement – listing of new vendors are onto the UPD System.
  • To maintain a contract tracker thereby ensuring valid contracts with UPD suppliers and to ensure vendor database is accurately maintained.
  • To ensure Return to Vendor process is followed by indicating stock that needs to be blocked in addition to having the lines logged for return in the allocated timeline and monitor progress of returns
  • To ensure that month end duties are executed by the buying team to secure revenue for UPD. To ensure rebates, manual calculations, claw backs and data fee calculations are done accurately based on supplier trade term agreements.
  • Co-ordination of work load in the admin team and assisting in assigning work duties to individual team members.
  • File out of stock, discontinued and stock protection letters in the required format and ensure maintenance thereof.
  • To ensure new listings are done within the specified period and maintenance of the data base in all 5 DC’s
  • To support both the Ethical and Frontshop Procurement teams by playing an active role in facilitating training sessions to embed sound procurement principles and commercial awareness  .
  • Ensure proper record keeping in the procurement department
  • Playing an active role in mentoring and coaching of other admin staff.
  • Proper record keeping.

To ensure that all claims relating to margin are executed timeously in full and such is collected.

SEND YOUR CV BY POST TO: Clicks Group Limited – Regional Office – Leaglen
 14 Tamar Avenue, Leaglen, Randburg, 1709

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